Best Small Business Printers

Looking for the best printers to boost your small business efficiency?
Discover our curated list of top 10 reliable, high-performance printers designed to streamline your workflow with seamless printing, scanning, and cost-saving features.

Choosing the right printer for your small business can make a big difference. Whether you need fast printing, reliable scanning, or cost-effective solutions, the right device keeps your office running smoothly.

We’ve tested and compared top models to find the best small business printers for you. From wireless all-in-ones to high-speed lasers, we’ve got you covered.

List of Top 10 Small Business Printers

Title	Best For	Price
HP Color LaserJet Pro MFP 3301sdw Wireless All-in-One Color Laser Printer, Office Printer, Scanner, Copier, ADF, Duplex, Best-for-Office (499Q3F)	The HP Color LaserJet Pro MFP 3301sdw is perfect for small teams and offices that need a fast, reliable printer. It handles printing, scanning, and copying with professional color quality and easy wireless setup.	View on Amazon (paid link)
Brother DCP-L2640DW Wireless Compact Monochrome Multi-Function Laser Printer with Copy and Scan, Duplex, Mobile, Black & White \| Includes Refresh Subscription Trial(1), Works with Alexa	The Brother DCP-L2640DW is perfect for small businesses needing a compact, efficient printer. It’s great for busy teams who want fast printing, scanning, and copying in one easy-to-use device.	View on Amazon (paid link)
HP LaserJet Pro MFP 3101sdw Wireless All-in-One Laser Printer, Office Printer, Duplex, Best-for-Small Teams (9D2X4F)	This HP LaserJet Pro MFP 3101sdw is perfect for small teams needing fast, professional printing. It’s ideal for offices that want reliable, wireless printing and sharp, high-quality results.	View on Amazon (paid link)
Brother Professional Laser Printer with High-Speed 50 ppm Output, Advanced Security Features, and Wireless Networking for Business, Monochrome Printing with Duplex Capability (HL-6210DW)	This Brother Professional Laser Printer is perfect for busy offices that need fast, reliable printing. It’s great for teams handling large print jobs and values security and cost savings.	View on Amazon (paid link)
Canon imageCLASS MF465dw II – Wireless Duplex Laser Printer with Print, Copy, Scan, Fax, Expandable Paper Capacity and 3 Year Limited Warranty, 42 PPM	The Canon imageCLASS MF465dw II is perfect for busy offices or home users who need a reliable, fast, and versatile printer. It’s ideal for anyone who wants to save time and paper with quick printing, scanning, copying, and faxing all in one device.	View on Amazon (paid link)
Brother MFC-L3720CDW Wireless Color Laser Printer with Scanner, Copier and Fax \| Auto Duplex and 250-Sheet Capacity \| Includes Refresh Subscription Trial(1). Amazon Dash Replenishment Ready	This Brother MFC-L3720CDW is perfect for busy professionals and small businesses who need fast, reliable, and high-quality color printing. It’s ideal for those who want to print, scan, copy, and fax all in one device while staying connected easily from any device or location.	View on Amazon (paid link)
Brother Work Smart 1360 Wireless Color Inkjet All-in-One Printer with Automatic Duplex Printing and 1.8” Color Display \| Includes Refresh Subscription Trial(1) (MFC-J1360DW) (Uses LC501 Series Inks)	This printer is perfect for home users and home offices who need fast, reliable all-in-one printing. It’s great for cloud app printing, automatic duplex printing, and managing tasks via the Brother Mobile Connect app with easy ink tracking.	View on Amazon (paid link)
Brother MFC-L8930CDW Business Color Laser All-in-One Printer with Duplex Print, Scan, Copy, Low-Cost Printing, and Advanced Security Features	The Brother MFC-L8930CDW is perfect for small businesses and busy offices that need fast, reliable, and cost-effective printing. It’s also great for teams looking for advanced security and easy scanning options.	View on Amazon (paid link)
HP OfficeJet Pro 8139e Wireless All-in-One Color Inkjet Printer, Print, scan, copy, fax, ADF, Duplex printing Best-for-home office, 1 year Instant Ink trial included, AI-enabled (40Q51A)	Perfect for home office workers needing professional-quality color documents, this printer offers fast wireless printing, AI-enabled formatting, and 1-year Instant Ink trial. It’s ideal for those wanting auto 2-sided printing, secure connectivity, and sustainable design.	View on Amazon (paid link)
HP Laserjet Pro MFP 3101fdw Wireless Black & White All-in-One Laser Printer, Scanner, Copier, Fax, Best-for-Office (3G628F)	This HP Laserjet Pro MFP 3101fdw is perfect for small teams who need fast, reliable printing and scanning. It works great for offices with up to 7 people who want easy wireless printing and strong security.	View on Amazon (paid link)

Detailed Reviews

Discover the top 10 Small Business Printers handpicked for performance, value, and reliability. Whether you need speed, color, or cost-efficiency, this guide has you covered. Find the perfect printer to boost your business today!

1. HP Color LaserJet Pro MFP 3301sdw Wireless All-in-One Color Laser Printer, Office Printer, Scanner, Copier, ADF, Duplex, Best-for-Office (499Q3F)

The HP Color LaserJet Pro MFP 3301sdw is a wireless all-in-one printer perfect for small teams. It prints, scans, and copies professional-quality color documents. With speeds up to 26 pages per minute, it keeps your office moving.

It uses Original HP toner cartridges for vivid, reliable results. The auto document feeder and 2-sided printing save time and effort.

This printer is built for business, with award-winning reliability. It’s always ready for high demands and works seamlessly with HP cartridges. Trust HP for consistent performance.

Pros	Cons
Fast and reliable printing for small teams. Vivid colors with TerraJet toner. Auto 2-sided printing saves time and paper. Large input tray handles 250 sheets.	High cost of replacement toner cartridges. Limited compatibility with non-HP cartridges. No built-in fax functionality.

Perfect For:

The HP Color LaserJet Pro MFP 3301sdw is perfect for small teams and offices that need a fast, reliable printer. It handles printing, scanning, and copying with professional color quality and easy wireless setup.

Ready to Purchase?

View Price on Amazon (paid link)

2. Brother DCP-L2640DW Wireless Compact Monochrome Multi-Function Laser Printer with Copy and Scan, Duplex, Mobile, Black & White | Includes Refresh Subscription Trial(1), Works with Alexa

Brother DCP-L2640DW Wireless Compact Monochrome Multi-Function Laser Printer with Copy and Scan, Duplex, Mobile, Black & White | Includes Refresh Subscription Trial(1), Works with Alexa

The Brother DCP-L2640DW is a compact, monochrome multi-function printer. It prints, scans, and copies in black & white. Perfect for small businesses needing efficient tools.

It prints fast, up to 36 pages per minute. The auto document feeder saves time with multi-page scanning. Duplex printing adds convenience and saves paper.

Connect easily via Wi-Fi, Ethernet, or USB. The Brother Mobile Connect app lets you print and scan from your phone. Includes a free toner subscription trial for hassle-free supplies.

Pros	Cons
Compact 3-in-1 design saves space, boosts productivity for small businesses. Fast printing and scanning speeds keep your workflow smooth and efficient. Flexible connectivity options ensure seamless device integration for any setup. Mobile app lets you print, scan, and manage tasks from anywhere, anytime. Auto-refill toner subscription saves time and cuts costs by up to 50%.	No color printing, limiting creative and marketing material options. High toner cost without subscription, impacting long-term expenses. Compact size may restrict paper capacity for heavy users.

Pros

Cons

Compact 3-in-1 design saves space, boosts productivity for small businesses.
Fast printing and scanning speeds keep your workflow smooth and efficient.
Flexible connectivity options ensure seamless device integration for any setup.
Mobile app lets you print, scan, and manage tasks from anywhere, anytime.
Auto-refill toner subscription saves time and cuts costs by up to 50%.

No color printing, limiting creative and marketing material options.
High toner cost without subscription, impacting long-term expenses.
Compact size may restrict paper capacity for heavy users.

Perfect For:

The Brother DCP-L2640DW is perfect for small businesses needing a compact, efficient printer. It’s great for busy teams who want fast printing, scanning, and copying in one easy-to-use device.

Ready to Purchase?

View Price on Amazon (paid link)

3. HP LaserJet Pro MFP 3101sdw Wireless All-in-One Laser Printer, Office Printer, Duplex, Best-for-Small Teams (9D2X4F)

The HP LaserJet Pro MFP 3101sdw is a wireless all-in-one laser printer designed for small teams. It offers fast printing up to 35 pages per minute, making it ideal for professional-quality documents.

This printer features auto 2-sided printing, a 250-sheet input tray, and a 50-sheet auto document feeder. It also includes fast scanning and copying to boost productivity. These features help streamline your workflow efficiently.

With dependable Wi-Fi, you stay connected for wireless printing. The printer ensures award-winning reliability for consistent performance. It works best with HP cartridges for sharp, professional prints.

Pros	Cons
Fast printing up to 35 pages per minute for quick results. Auto 2-sided printing saves time and reduces paper use. Wireless printing with reliable Wi-Fi for easy connectivity. Large input tray holds 250 sheets for fewer refills.	No color printing, limiting creative and visual projects. Higher cost for HP-only cartridges, adds long-term expense. Large size, may not fit smaller office spaces.

Perfect For:

This HP LaserJet Pro MFP 3101sdw is perfect for small teams needing fast, professional printing. It’s ideal for offices that want reliable, wireless printing and sharp, high-quality results.

Ready to Purchase?

View Price on Amazon (paid link)

4. Brother Professional Laser Printer with High-Speed 50 ppm Output, Advanced Security Features, and Wireless Networking for Business, Monochrome Printing with Duplex Capability (HL-6210DW)

Brother Professional Laser Printer with High-Speed 50 ppm Output, Advanced Security Features, and Wireless Networking for Business, Monochrome Printing with Duplex Capability (HL-6210DW)

The Brother HL-6210DW is a powerful laser printer for busy offices. It prints 50 pages per minute, handling big jobs fast. Its duplex printing saves time and paper.

It has strong connectivity with Gigabit Ethernet and dual-band Wi-Fi. The 520-sheet main tray and 100-sheet multipurpose tray keep printing smooth.

Save money with ultra high-yield toner for up to 18,000 pages. Triple Layer Security keeps your data safe. This printer is reliable and cost-effective.

Pros	Cons
Fast printing at 50 pages per minute for busy offices Large paper capacity supports big jobs without stopping Easy wireless setup with dual band Wi-Fi and Ethernet Low cost per page with high-yield toner cartridges Strong security protects your documents and network	High initial cost for small businesses or personal use. Monochrome printing limits color needs for creative projects. Large size may require extra space in your office.

Perfect For:

This Brother Professional Laser Printer is perfect for busy offices that need fast, reliable printing. It’s great for teams handling large print jobs and values security and cost savings.

Ready to Purchase?

View Price on Amazon (paid link)

5. Canon imageCLASS MF465dw II – Wireless Duplex Laser Printer with Print, Copy, Scan, Fax, Expandable Paper Capacity and 3 Year Limited Warranty, 42 PPM

Canon imageCLASS MF465dw II - Wireless Duplex Laser Printer with Print, Copy, Scan, Fax, Expandable Paper Capacity and 3 Year Limited Warranty, 42 PPM

Experience the power and speed of the Canon imageCLASS MF465dw II. This wireless, 4-in-1 printer prints, scans, copies, and faxes with ease.

It prints 42 pages per minute. Setup is quick and simple. Use your phone to print anytime, anywhere.

Pros	Cons
Fast printing at 42 pages per minute saves you time. Wireless setup is easy and quick to get started. Expandable paper capacity handles big jobs effortlessly. 3-year warranty gives you peace of mind.	No color printing, only monochrome output available. Expensive toner replacements despite high-capacity options. Large size, needs ample space for setup.

Perfect For:

The Canon imageCLASS MF465dw II is perfect for busy offices or home users who need a reliable, fast, and versatile printer. It’s ideal for anyone who wants to save time and paper with quick printing, scanning, copying, and faxing all in one device.

Ready to Purchase?

View Price on Amazon (paid link)

6. Brother MFC-L3720CDW Wireless Color Laser Printer with Scanner, Copier and Fax | Auto Duplex and 250-Sheet Capacity | Includes Refresh Subscription Trial(1). Amazon Dash Replenishment Ready

Brother MFC-L3720CDW Wireless Color Laser Printer with Scanner, Copier and Fax | Auto Duplex and 250-Sheet Capacity | Includes Refresh Subscription Trial(1). Amazon Dash Replenishment Ready

The Brother MFC-L3720CDW is a wireless color laser printer that boosts your business. It prints up to 19 pages per minute with sharp, professional quality.

It connects easily with dual-band Wi-Fi, Wi-Fi Direct, and USB. Multiple users can print from any device, keeping your office running smoothly.

Auto duplex printing saves time and paper. The 50-sheet feeder and 250-sheet tray handle big jobs. Manage it all from your phone with the companion app.

Pros	Cons
Fast printing at 19 pages per minute for quick results. Wireless connectivity lets you print from anywhere in the office. Auto duplex and large paper tray save time and effort. Mobile app lets you manage printing from your phone easily.	High initial cost for small businesses or home use. No built-in stapler or hole punch for added convenience. Requires regular toner replacements, adding long-term expenses.

Perfect For:

This Brother MFC-L3720CDW is perfect for busy professionals and small businesses who need fast, reliable, and high-quality color printing. It’s ideal for those who want to print, scan, copy, and fax all in one device while staying connected easily from any device or location.

Ready to Purchase?

View Price on Amazon (paid link)

7. Brother Work Smart 1360 Wireless Color Inkjet All-in-One Printer with Automatic Duplex Printing and 1.8” Color Display | Includes Refresh Subscription Trial(1) (MFC-J1360DW) (Uses LC501 Series Inks)

Brother Work Smart 1360 Wireless Color Inkjet All-in-One Printer with Automatic Duplex Printing and 1.8” Color Display | Includes Refresh Subscription Trial(1) (MFC-J1360DW) (Uses LC501 Series Inks)

The Brother Work Smart 1360 is a wireless color inkjet printer perfect for home and home offices. It’s an all-in-one device that lets you print, copy, and scan easily.

It has automatic duplex printing, a 20-sheet ADF, and a 150-sheet paper tray. You can print up to 16 pages per minute in black and 9 pages per minute in color.

Connect via Wi-Fi or USB and use the Brother Mobile Connect app for easy navigation. It also works with cloud apps like Google Drive and Dropbox for seamless printing.

Pros	Cons
All-in-one printer for home and office needs. Easy cloud printing and scanning from popular apps. Fast and efficient with automatic duplex printing. Multiple ways to connect: wireless or USB. Mobile app for easy printing and ink monitoring.	No fax functionality, limiting office versatility. Small display screen may be hard to read. Ink costs could add up quickly.

Perfect For:

This printer is perfect for home users and home offices who need fast, reliable all-in-one printing. It’s great for cloud app printing, automatic duplex printing, and managing tasks via the Brother Mobile Connect app with easy ink tracking.

Ready to Purchase?

View Price on Amazon (paid link)

8. Brother MFC-L8930CDW Business Color Laser All-in-One Printer with Duplex Print, Scan, Copy, Low-Cost Printing, and Advanced Security Features

The Brother MFC-L8930CDW is a powerful all-in-one printer designed for business needs. It offers fast printing, scanning, and copying with sharp, professional results.

It’s compact, reliable, and cost-effective, with low-cost printing options and advanced security features. Plus, it’s eco-friendly, with sustainable materials and energy-saving certifications.

Pros	Cons
Fast, sharp printing boosts productivity with 33ppm speed. Low-cost printing saves money with high-yield toner options. Advanced scanning creates editable documents and scans to cloud. Triple Layer Security protects devices, documents, and networks.	High upfront cost for small businesses or personal use. Bulky size may not fit smaller workspaces. Complex setup for advanced security features.

Perfect For:

The Brother MFC-L8930CDW is perfect for small businesses and busy offices that need fast, reliable, and cost-effective printing. It’s also great for teams looking for advanced security and easy scanning options.

Ready to Purchase?

View Price on Amazon (paid link)

9. HP OfficeJet Pro 8139e Wireless All-in-One Color Inkjet Printer, Print, scan, copy, fax, ADF, Duplex printing Best-for-home office, 1 year Instant Ink trial included, AI-enabled (40Q51A)

HP OfficeJet Pro 8139e Wireless All-in-One Color Inkjet Printer, Print, scan, copy, fax, ADF, Duplex printing Best-for-home office, 1 year Instant Ink trial included, AI-enabled (40Q51A)

The HP OfficeJet Pro 8139e is a wireless all-in-one printer perfect for home offices. It prints, scans, copies, and faxes with fast speeds and professional quality.

Enjoy AI-powered printing that removes unwanted content for perfectly formatted pages. Stay connected with reliable dual-band Wi-Fi and print from your smartphone or tablet using the HP app.

Sustainable design uses 45% recycled plastic. HP Wolf Security protects your data. 1-year Instant Ink trial included.

Pros	Cons
Fast printing speeds for professional-quality color documents. AI-powered prints with no wasted pages or layouts. Wireless and app-based printing for easy connectivity. Sustainable design with 45% recycled plastic.	Locks out non-HP ink, limiting ink choices and potentially increasing costs. Monthly fee after 1 year of Instant Ink trial unless cancelled. Requires HP+ account, adding an extra step for setup and use.

Perfect For:

Perfect for home office workers needing professional-quality color documents, this printer offers fast wireless printing, AI-enabled formatting, and 1-year Instant Ink trial. It’s ideal for those wanting auto 2-sided printing, secure connectivity, and sustainable design.

Ready to Purchase?

View Price on Amazon (paid link)

10. HP Laserjet Pro MFP 3101fdw Wireless Black & White All-in-One Laser Printer, Scanner, Copier, Fax, Best-for-Office (3G628F)

The HP Laserjet Pro MFP 3101fdw is a wireless all-in-one laser printer perfect for small teams. It prints, scans, copies, and faxes black & white documents with ease.

It prints up to 35 pages per minute, handles auto 2-sided printing, and has an auto document feeder. It’s secure with HP Wolf Pro Security and stays connected via Wi-Fi, Ethernet, or Bluetooth.

Print from any device, including phones, PCs, or tablets. Works with Microsoft, Mac, Android, and more. Ideal for up to 7 people in an office.

Pros	Cons
Prints fast, up to 35 pages per minute for quick tasks. All-in-one device: print, scan, copy, fax with ease. Stays connected with smart Wi-Fi for reliable printing. Keeps data safe with HP Wolf Pro Security.	No color printing, limits creativity for marketing materials. Fax feature may be unnecessary for modern offices. Higher cost than basic black-and-white printers.

Perfect For:

This HP Laserjet Pro MFP 3101fdw is perfect for small teams who need fast, reliable printing and scanning. It works great for offices with up to 7 people who want easy wireless printing and strong security.

Ready to Purchase?

View Price on Amazon (paid link)

Buying Guide

Choosing the right printer for your small business is essential. It saves time and ensures smooth operations.

Factors to Consider When Buying a Small Business Printer

Printing Speed: A fast printer is crucial for busy offices. Look for models that print at least 20-50 pages per minute to handle high-volume tasks efficiently.
Functionality: Choose an all-in-one printer if you need printing, scanning, copying, and faxing in one device. This saves space and boosts productivity.
Connectivity Options: Ensure the printer supports Wi-Fi, Ethernet, and mobile printing. This allows multiple users to connect and print from various devices seamlessly.
Cost Efficiency: Consider the cost of toner or ink and the printer’s energy efficiency. Models with high-yield cartridges or subscription trials can save money in the long run.
Paper Handling: Look for features like auto document feeders, duplex printing, and large paper trays. These save time and reduce manual effort.
Print Quality: For professional documents, choose a printer with high resolution and sharp output. Laser printers are ideal for text-heavy documents, while inkjets are better for color graphics.
Security Features: Protect your data with printers offering advanced security options like encryption and secure printing. This is especially important for sensitive business information.
Durability and Reliability: Opt for a printer with award-winning reliability and a solid build. It should handle high demands without frequent breakdowns.
Size and Design: Ensure the printer fits your office space. Compact models are great for small offices, while larger ones suit busy teams.
Warranty and Support: Check for a good warranty and customer support. This ensures peace of mind and quick resolution of issues.

By considering these factors, you can find the perfect printer to meet your small business needs.